What is a Wedding and Ev...

What is a Wedding and Event Coordinator

You have seen movies like The Wedding Planner starring Jennifer Lopez and Bride Wars starring Kate Hudson and Anne Hathaway, so you are familiar with the term wedding planner or coordinator. But do you actually know what one is supposed to do?

According to the Philadelphia Fall/Winter 2011 edition of Brides Magazine, a full-service planner typically provides the following services:

  • Provides a list of recommended vendors
  • Negotiates contracts with vendors
  • Schedules and attends meetings with vendors
  • Verifies vendor information prior to the wedding day
  • Creates detailed timelines for the vendors and bridal party
  • Creates floor plan and assists with seating chart
  • Helps create and manage the budget
  • Attends site tours and tastings
  • Brainstorms style ideas and coordinates design details
  • Coordinates transportation and hotel rooms
  • Manages the rehearsal
  • Oversees everything on the wedding day such as the timeline, vendors, and any issues that arise

These services are ideal for someone who has very little free time, is clueless aboutwedding planning, has poor organizational skills, is having a destination wedding or multiple productions during the wedding weekend, or is hosting the wedding in an unusual site such as a family member’s property. The magazine also states that a “day of” planner typically provides the following services:

  • A meeting four to eight weeks prior to the wedding to discuss the arrangements you have already made
  • Communicates with vendors prior to the wedding to confirm details and review contracts
  • Creates detailed timelines and floor plans
  • Completes a final walk-through of the ceremony and reception site
  • Addresses any overlooked details
  • Manages the rehearsal
  • Oversees everything on the wedding day

This level of service is ideal for someone who wants to do most of the planning but doesn’t want to worry about the last-minute details, someone who wants to make sure they haven’t missed anything, someone who is extremely organized but wants someone else to handle the day of stress, and someone who doesn’t have the budget for a full-service planner.

Although Brides magazine distinguishes between these two particular levels of service, Mita Events offers a range of in-between options to fit your needs and budget. For instance, the Coach Package offers planning services the month of the wedding. The Crown Package offers partial planning, and the Castel Package offers full-service planning. In addition, Mita Events offers A La Carte packages such as Bridal Trousseau, Venue Hunting, The Perfect Décor, and Rental Items. For more information on these services, please visit the packages page or contact Mita at (501)552-5089 or mita@mitaproductions.com.

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